Dolphin Cruising Club Rules

NAME AND OBJECTS

  1. The name of the Club shall be ‘The Dolphin Cruising Club’ hereinafter referred to as ‘the Club’.
  2. The objects for which the Club is formed are to promote and facilitate the sport of yachting and also to provide social and other facilities.

MEMBERSHIP

3. There shall be the following categories of membership:

  • Boat Owning Members which expression shall include two adults and all children.
  • Social Members which expression shall include any two adults paying the appropriate subscription shall not have voting rights, outside of those 2 members elected to the Social Committee.

4. Any person whether or not the owner of a yacht who is keen and interested in sailing is eligible as a candidate for membership.

5. The club on the recommendation of the committee may in General Meeting elect Honorary Members.

6. (a) Every candidate for membership shall be nominated by one Ordinary

Member or adult Family Member and seconded by another such member. An application for membership shall be in such form as the committee may prescribe and shall contain the name and address of the candidate and other particulars that the General Committee shall require and be signed by the candidate’s Proposer and Seconder.

(b) All applications for membership shall be sent to the Honorary Secretary for consideration by the General Committee as soon as expedient. To avoid delay the Commodore or Vice Commodore may convene an extraordinary meeting for this purpose.

7. (a) Members other than Honorary Members shall be elected at a meeting of the General Committee convened for the purpose. Candidates may and on request of any one member of the committee shall be elected by ballot wherein one dissenting vote shall exclude.

(b) On acceptance by the Committee the Honorary Secretary shall send new members a letter of welcome together with a copy of the Club Rules and the latest issue of the Club Journal.

8. Any member desirous of resigning from the club shall notify their intention to the Honorary Secretary on or before the 30th day of September otherwise they shall be liable for the next year’s subscription.

9. Members on joining the club implicitly undertake to comply with these Rules and any bye laws and regulations appended thereto and any refusal or neglect to do so or any conduct which in the opinion of the Committee is unworthy of a member or otherwise injurious to the interests of the Club shall render them liable to expulsion by the Committee provided that before expelling members the Committee shall call upon them for an explanation of their conduct and shall give them the opportunity of defending themselves or of resigning their membership. The vote on a resolution shall only be carried if not less than three quarters of the members of the Committee present vote in favour of the resolution.

BURGEE

10. The burgee and other distinctive articles of dress shall be approved by the Committee.

ENTRANCE FEE

11. An entrance fee of such sum and in respect of such categories of member as the Committee may from time to time prescribe shall be payable upon election to the Club.

SUBSCRIPTIONS

12. (a) Members according to their categories shall pay an annual
subscription of such sum as the Committee may from time to time prescribe.

All members shall pay their first annual subscription upon election to the Club and thereafter on the 1st day of October in each year provided that a member elected after the 30th day of April in any year shall pay half the annual subscription applicable and that a member elected after the 31st day of August in any year shall not be required to pay any subscription in respect of the year of election but shall pay on election the entrance fee and the annual subscription in respect of the year following election.

(b) Temporary members may from time to time be appointed by the Committee at such subscription and entrance fee as the Committee shall prescribe.

(c) The Committee shall notify members of subscription rates in advance of the due date.

13. Members who have not paid their dues by the 1st day of December following may have their names removed from the list of members by order of the Committee and no member shall in any year be entitled to exercise any rights or privileges of membership until the entrance fee if any and subscription for that year and all arrears have been paid.

OFFICERS

14. (a) The Officers of the Club shall consist of a Commodore, a Vice-Commodore, the Honorary Secretary, the Honorary Treasurer, and the Social Secretary who shall be elected at the Annual General Meeting in each year to hold office until the conclusion of the next Annual General Meeting. The retiring Officers shall be eligible for re-election.

(b) No candidate for office (other than the retiring holder of that office) shall be proposed unless the name of such candidate and of his proposer shall have been sent to the Honorary Secretary at least 14 days before the date of the Annual General Meeting.

COMMITTEE

15. The Committee shall consist of the Officers, 3 members of the sailing subcommittee, who shall be boat owning active sailing members, 2 members of the social subcommittee, all shall be fully paid up members of the Club elected at the Annual General Meeting to hold office until the conclusion of the next Annual General Meeting.

16. Candidates for election to the Committee shall be those members of the retiring committee who offer themselves for re-election and such other members of the Club whose nominations duly proposed and seconded by members of the Club in writing shall have been sent to the Honorary secretary at least fourteen days before the date of the Annual General Meeting.

17. If the number of candidates duly proposed and seconded exceeds the number of vacancies to be filled the election shall be by ballot.

18. If a casual vacancy occurs the Committee may co-opt a member to fill the vacancy.

19. The Committee shall manage the affairs of the Club according to the Rules and shall apply the funds of the Club to the objects of the Club and shall make such byelaws rules and regulations as they think fit for the management of the club or its premises. The quorum for a meeting of the Committee shall be four to include either the Commodore or Vice Commodore. The Committee or Honorary Secretary as agents of the Club and its members shall enter into contracts only so far as they are authorised expressly or authorised implicitly from these Rules. Neither the Committee nor the Honorary Secretary shall without the express authority of the membership pledge the credit of the membership beyond the subscription payable by such membership in accordance with Rule 21.

20. A member of the Committee or the Honorary Secretary or the Honorary Treasurer in transacting business for the Club shall disclose to third parties that they are so acting.

21. In pursuance of the authority vested in them by members of the Club members of the Committee are entitled to be indemnified by members of the Club against any liabilities properly incurred by them or by the Honorary Treasurer on behalf of the Club wherever the contract is of a duly authorised nature and entered into on behalf of the Club. The limit of a member’s indemnity in this respect shall be a sum equal to one year’s subscription at the current rate unless the committee has been otherwise authorised by a meeting called under Rule 26.

22. It shall be the responsibility of the Honorary Treasurer to keep a complete and accurate account of the Club’s finances.

HONORARY AUDITOR

23. (a) At the Annual General meeting in each year a member or other person shall be appointed as Honorary Auditor whose duty it shall be to audit the Accounts of the Club for the ensuing year. In the event that the appointee is unwilling or unable to act the Committee shall appoint a substitute to hold office until the next Annual General meeting.

(b) A copy of the audited Accounts shall be circulated at least fourteen days immediately prior to the Annual General Meeting.

GENERAL MEETINGS

24. An Annual General Meeting shall be held at someday convenient to the membership in the months of October, November or December on a date to be fixed by the Committee. The Honorary Secretary shall at least fourteen days before the date of such meeting or any General Meeting as hereinafter mentioned post or deliver to each member notice thereof and of the business to be brought forward thereat.

25. No business except the passing of the Accounts and the election of Officers Committee Trustees and Honorary Auditor and of any business that the Committee may order to be inserted in the notice convening the meeting shall be discussed at such meeting unless notice thereof shall have been given to the Honorary Secretary at least fourteen days before the date of the Annual General Meeting.

26. The Committee may at any time upon giving fourteen days’ notice call an Extraordinary General Meeting of the Club for any special business the nature of which shall be stated in the summons convening the meeting and the discussion at such meeting shall be confined to the business stated on the notice sent to members.

27. The Committee shall also call an Extraordinary General Meeting on a written request addressed to the Honorary Secretary by at least twelve members stating the business to be discussed.

28. At a General Meeting of the Club, providing that the appropriate subscription and entrance fee if any is paid:

  • Each Adult Boat Owning Member shall have one vote.

A Social Member shall not be entitled to vote (except by Rule 3) but shall be entitled to attend a General Meeting

29. Those entitled to vote at a General Meeting of the Club shall vote by a show of hands. In the case of an equality of votes the Chairman shall have a second and casting vote.

NEW RULES AMENDMENTS AND ALTERATIONS

30. Notice of any alteration or addition to these Rules intended to be proposed by a member of the Club or by the Committee shall be given to the Honorary Secretary in writing at least fourteen days before the same is to be proposed at the Annual General Meeting or at least one month before an Extraordinary General Meeting at which the same is to be brought forward and full particulars of any such proposed alteration or addition shall be set out in the Notice convening the Meeting.

31. All such proposed alterations or additions and any amendments to them which may be proposed and seconded shall be put to the vote at the Meeting and provided that a majority of two thirds of the votes of those members present and entitled to vote shall be cast in favour of such alteration addition or amendment then the same shall be deemed to be carried.

BY ORDER OF THE MEMBERS

Heather Perham

Honorary Secretary

23rd Nov 2019 AGM

The above rules to take affect from 1st October 2020